Running the Back Office
The Work That Fills Your DayIs Rarely the Work You Trained For.
Paperwork, forms, records requests, vendors and the hundred small things that keep a practice running quietly become somebody’s whole job.
CareVixis takes that load off your practice, so your staff spend their time on patients instead.
- U.S.-Based
- Zero Outsourcing
- 24/7 Support
None of It Is Urgent. All of It Has to Happen.
Who is chasing this form?
Intake that came back half finished, and an appointment on Thursday that needs it complete.
Has anyone sent those records?
A request arrives, somebody says they will handle it, and nobody is sure whether they did.
What are we even paying for?
Subscriptions and vendors that renew quietly, some of them for things nobody uses any more.
Why is this on my desk?
The work lands with whoever is standing there, and often that is the person who owns the practice.
What happens when she is out?
Half of it lives in one person’s head, and the week they take leave everyone finds out which half.
That is why we built VixisOffice™, and why a U.S.-based team works it rather than handing you a checklist.
One Team for the Work Nobody Has Time For.
VixisOffice™ is where the recurring administrative work of your practice is organised and tracked, so it stops depending on who happens to remember it.
Scheduling support
Filling the diary, moving what needs moving, and handling the back and forth that goes with it.
Patient intake and forms
Sent, chased and complete before the appointment rather than during it.
Records requests
Tracked from the request to the release, so nothing sits in somebody’s inbox.
Vendors and subscriptions
What you pay for, when it renews, and who to call when it stops working.
The recurring tasks
The weekly and monthly work a practice runs on, with an owner and a date rather than a memory.
One team, not several companies
A U.S.-based team that knows your practice, instead of a different vendor for each job.
How practice support works → The calls and messages side of it → What it costs →
This Is the One Nobody Can Automate Away.
A task list does not call the vendor, chase the form or find the missing record. This part is people, and they are U.S.-based, they are ours, and they learn how your practice actually runs rather than applying a script to it.
- Find Out What Lands on You
- Take the Recurring Parts
- Give Everything an Owner
- Keep It Running
- U.S.-Based
- Zero Outsourcing
- 24/7 Support
It Stays Your Practice.
Your patients deal with your practice, under your name, the way you want it done. We work to how you already run, and nobody on the other end of a call is told they have reached somebody else.
This is not
Handing your practice to an outside company.It is
Taking the work off the people you already have.What We Will Not Put a Number On.
Every company selling administrative help has a figure for how much of your week it gives back. We do not, and the reason is simple.
CareVixis publishes no figure for time recovered, staff cost avoided or headcount reduced, and promises none. What lands on your desk is particular to your practice, and so is what we can take off it. What we will do is look at what is actually reaching you today, tell you which parts we can take and which we cannot, and let you judge the difference yourself. Administrative and practice support is scoped to what your practice needs and priced accordingly; the details are on the pricing page.
You Did Not Open a Practice to Run an Office.
Tell us what your day actually looks like. We will tell you which parts of it we can take.
- U.S.-Based
- Zero Outsourcing
- 24/7 Support
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