You're the Clinician, the Biller, the Scheduler and the IT Department.
You built your solo practice to provide excellent mental health care, not to become a billing expert, a credentialing specialist, a marketing manager, and an office administrator all at the same time. CareVixis takes the entire back-office off your plate so you can do what you trained to do. One partner. Everything handled.
What Solo Therapists Are Actually Dealing With Every Day
Solo practice is one of the most demanding operational environments in healthcare. You are the therapist, the practice owner, the billing department, the credentialing coordinator, the marketing team, and the office manager, all at once. The administrative burden on a solo practitioner is not proportional to the practice size. It is enormous.
Wearing Every Hat, and Running Out of Time
A solo therapist seeing 30 clients per week is spending roughly 30 hours in session. Then add documentation, typically 15 to 30 minutes per session. Then add billing: submitting claims, checking claim status, following up on denials, contacting insurance about held claims, sending patient statements. Then add credentialing, prior authorizations, and the dozen other administrative tasks that come up every week. There are simply not enough hours. Solo practitioners consistently report that administrative work is the primary cause of burnout, and the primary reason they limit the number of clients they see.
Revenue Lost Without Realizing It
Most solo therapists who handle their own billing do not know what they are missing. They submit claims, get paid on some, write off others, and accept the result as normal. But "normal" in self-managed billing can mean a meaningful share of earned revenue is left uncollected, through undercoding, missed denials, incorrect payer routing, uncaptured telehealth modifiers, and session limits that expire without follow-through. CareVixis recovers that revenue. Pricing is 6% of insurance collections for Core RCM, 8% all-in, and nothing on patient payments. Many practice partners see meaningful revenue increases.
Running a Practice Without Office Staff
Group practices can hire an office manager, a billing coordinator, a credentialing specialist, and a front desk person to distribute the administrative load. Solo practitioners have none of that. Every phone call, every insurance inquiry, every prior authorization request, every patient billing question falls on the therapist. Without a structured back-office partner, the administrative function of a solo practice is simply undertaken by the clinician, at the cost of clinical capacity, energy, and personal time.
Difficulty Growing Without the Right Infrastructure
Growing a solo therapy practice requires a full caseload of the right clients, and getting those clients requires a professional web presence, effective local SEO, and patient acquisition strategy. Most solo therapists have a minimal online presence because building and maintaining it requires skills and time they do not have. Without consistent new client flow, the practice hits a ceiling. With CareVixis, marketing is an optional service: your practice website and patient acquisition strategy, handled by the same team as your billing.
Your Entire Back-Office. One Partner.
CareVixis was built specifically to give solo practitioners access to the same quality of billing, credentialing, technology, and marketing infrastructure that large group practices have, without the staff costs, the management overhead, or the complexity of managing multiple vendors.
Complete Billing, You Do Nothing
Once CareVixis is set up for your practice, billing is completely handled. Claims are submitted within 48 hours of service. Denials are worked the day they arrive. AR is followed up on a set cycle. Patient statements are sent. Payment reminders are automated. You see your collections in a dashboard and get a monthly report, and you spend zero hours per week on billing administration.
- Time-based coding verification before every submission
- Behavioral health carve-out payer routing
- Telehealth billing with correct modifiers
- Prior authorization submission and tracking
- Denials worked the day they arrive
- Patient billing and payment reminders
- Real-time eligibility verification before each session
Credentialing Handled, Even the Carve-Outs
CareVixis manages your credentialing and panel enrollment, including the behavioral health carve-out payers (Optum, Carelon, Magellan, ComPsych) that most solo therapists do not even know they need to be separately enrolled with. If you have been seeing a patient who turned out to have their behavioral health benefits carved out to a payer you are not credentialed with, you have seen what that costs. CareVixis prevents it.
- Complimentary credentialing assessment for all partners
- Commercial payer enrollment and re-credentialing
- Behavioral health carve-out enrollment
- CAQH profile setup and maintenance
- License and certification expiration tracking
Patient Communications That Run Themselves
Automated appointment reminders reduce no-shows. Automated payment reminders accelerate patient balance collection. HIPAA-compliant two-way messaging keeps patients engaged without requiring you to manage a phone system or respond to texts personally. The patient communication workflow runs automatically, which means you stop losing revenue to no-shows and stop spending time chasing patient payments.
- Automated appointment reminders (SMS and voice)
- Automated payment reminders with online payment links
- HIPAA-compliant two-way SMS messaging
- Intake form digital delivery and collection
- Business phone system for your practice
Practice Growth From the Same Team
CareVixis includes a professionally designed therapy practice website and ongoing digital marketing to help you fill your caseload. Local SEO, patient acquisition campaigns, Psychology Today and Zocdoc optimization, content strategy, and online reputation management are all part of the platform. You do not need to hire a web designer, a marketing consultant, or an SEO specialist separately. They are included.
- Professionally designed therapy practice website
- Local SEO for your specialty and service area
- Patient acquisition campaigns
- Psychology Today and Zocdoc profile optimization
- Online reputation and review management
What CareVixis Actually Costs, and What It Replaces
Solo practitioners often assume they cannot afford a billing and practice management service. The actual math tells a different story.
Your Time Has Real Value
If you are billing $150 to $200 per therapy session and spending 10 hours per week on administrative work, that administrative time is costing you $1,500 to $2,000 per week in opportunity cost, sessions you could be seeing, or rest you could be taking. CareVixis costs 6% of insurance collections for Core RCM, 8% all-in, with nothing charged on patient payments. That buys back those 10 hours every single week.
Revenue Recovery Often Covers the Fee
The AAFP puts a healthy adjusted collection rate at 95% or better, with top performers above 99%.1 Solo therapists managing their own billing are often well below that without knowing it. When CareVixis begins managing your billing, that lost revenue is recovered through correct coding, denial appeals, AR follow-up, and carve-out payer routing. Many solo practice partners see meaningful revenue increases in the first year. The fee is frequently covered entirely by the revenue that was previously being lost.
Replace Multiple Vendors With One
Solo therapists often pay separately for EHR software ($50-$200/month), a telehealth platform ($40-$100/month), an appointment reminder service ($30-$80/month), a website and hosting ($100-$300/month), and a marketing or SEO service ($300-$1,000/month). That totals $520 to $1,680 per month in software and marketing costs alone, before accounting for billing. CareVixis can replace all of it: on the CareVixis platform, the monthly fee covers the EHR and telehealth, and the website, marketing and reminders are optional services that set which rung your practice is on.
Built to Scale When You Are Ready
When the day comes that you decide to add an associate or expand to a group practice, CareVixis scales with you, with no change to your agreement and no disruption to your existing billing. The infrastructure is already built for a group. You add providers when you are ready, and pricing works the same way: VixisCare™ at $119 a month for the first provider/EMR, plus a percentage of insurance collections.
Frequently Asked Questions
Specific answers to the questions solo therapists, psychologists, and psychiatric providers ask most often about working with CareVixis.
Yes. CareVixis pricing starts with Core RCM at 6% of insurance collections, which covers billing, denial management, AR follow-up and patient billing and includes VixisIQ™ and VixisTrace™ at no additional monthly charge. Keeping your own EHR costs nothing monthly; VixisCare™ is $119 a month for the first provider and $75 for each additional provider if you choose it. VixisConnect™ communications and VixisGrowth™ growth services are +1% each, so all-in is 8% of insurance collections. Nothing is charged on patient payments and there are no hourly rates; credentialing is optional at $150 per payer, per provider.
Yes. CareVixis works with solo practitioners at every stage, from therapists who have been entirely self-pay and are credentialing with insurance panels for the first time, to experienced clinicians switching from another billing service. For new insurance billers, CareVixis handles the entire credentialing process, configures the billing infrastructure, verifies benefits for your first insured patients, and walks through the complete workflow so you understand what is happening with your revenue from day one.
Solo therapists who handle their own billing carry the non-clinical load themselves: claim submission, insurance follow-up, credentialing, prior authorization requests, patient billing and practice management. CareVixis takes that work off the desk. How many hours that frees depends on the practice, and CareVixis does not publish an average.
CareVixis scales seamlessly from solo practice to group practice. When you are ready to add your first associate, CareVixis handles their credentialing, adds their NPI to your billing infrastructure, sets up their reporting, and onboards them without any disruption to your existing billing. Pricing works the same way as you grow: VixisCare™ at $119 a month for the first provider/EMR, plus a percentage of insurance collections.
Yes. CareVixis includes a professionally designed therapy practice website and digital marketing built to attract clients searching for mental health services in your area. Local SEO, patient acquisition campaigns, Psychology Today and Zocdoc optimization, and online reputation management are all part of the standard platform. Growing your caseload is included, because your growth drives collections, which is how we both succeed.
Yes. Patient billing is often the most uncomfortable administrative task for solo therapists, collecting copays, sending statements, and following up on unpaid patient balances. CareVixis handles the full patient billing cycle, including automated payment reminders, online payment links, payment plan management, and billing statements. Your patients are contacted professionally and your patient balances are collected without you having to make money conversations part of the therapeutic relationship.
More for Solo Practice Owners
Billing Service vs. In-House Team
A side-by-side comparison of outsourced billing versus hiring an in-house billing team, including cost analysis for solo practices.
Read the comparison →Medical Billing Outsourcing Benefits
Seven measurable benefits of outsourcing your billing, from faster payments and fewer denials to stronger revenue control.
Read the article →Mental Health Hub
See the complete picture of what CareVixis offers for behavioral health practices.
Mental health solutions →How CareVixis Supports Solo Practices
In a solo practice the biller, the credentialing coordinator, the front desk and the clinician are the same person. That is the actual problem we solve.
The billing comes off your desk
Our billing and revenue cycle management runs claims, denials and AR so the administrative work is not happening between sessions.
Credentialing without the follow-up burden
Keep your systems or use ours
Solo practices often already have a system they like. See EHR and practice management.
Being found by patients
See marketing and SEO for practice websites and local search.
Let's Talk About Your Solo Practice
Tell us what your practice looks like, your license type, your payer mix, how many clients you see, what you are currently doing for billing, and what is causing you the most friction. We will give you an honest assessment of what CareVixis can do for your specific practice. No pressure. No obligation.
No credit card. No obligation.
Source
- American Academy of Family Physicians, Practice Finances and Revenue Cycle Management. Adjusted collection rate should be at least 95%; average performance is 95% to 99% and top performers achieve 99% or better. aafp.org
Mental Health Workflows, Connected
VixisMH™ is the mental-health specialty experience within the CareVixis ecosystem. It supports the clinical workflow while CareVixis connects revenue cycle, credentialing, communications, operations and growth around the practice. Keeping an existing EHR is fully supported.